Every new HubSpot contact gets a personalised reply in seconds.
You wire one workflow in HubSpot to send new contacts to Responsebird via Zapier. Our AI replies on your behalf - by SMS, email, or voice - then logs every interaction back as a HubSpot activity. Inbound leads are 21× more likely to convert when contacted in under 5 minutes. Most teams are at 47 minutes.
Your CRM is full of leads that never got a reply in time.
HubSpot tells you when a form is submitted. It doesn't pick up the phone. The handoff from "contact created" to "first human reply" is where most pipeline leaks out. Run the math from your last 30 days of Form Submissions:
Average B2B lead response time across HubSpot accounts
Conversion lift when first contact happens within 5 minutes vs 30+
Average deal value of a HubSpot-sourced contact across our customers
That 47-minute gap is the cost of asking a salesperson to monitor an inbox. Responsebird closes it - and writes the reply, the call, and the booked meeting straight back to the HubSpot contact timeline so your reps see the full thread before they pick up.
Three Zaps. Done. No HubSpot custom code, no Operations Hub.
HubSpot's official Zapier connector is on every paid plan. We use it. You authorize HubSpot in Zapier under your own portal - we never sit between you and HubSpot.
Sign up for Responsebird
Free for 7 days. We generate your inbound webhook URL and your AI assistant's first version.
Wire the Zaps
One inbound (HubSpot New Contact → Responsebird), one outbound (Responsebird → HubSpot Engagement). Templates do the field mapping.
Test, then go live
Submit a test form. Our AI replies. The activity shows on the contact timeline in HubSpot. Switch the workflow on.
What happens when a contact is created:
- 1. A form is filled out (HubSpot, your website, an ad - any HubSpot trigger).
- 2. Zapier sends the contact to Responsebird within seconds.
- 3. Your AI assistant - trained on your services, pricing, qualification criteria - sends a personalised first reply via SMS, email, or both.
- 4. The reply, the inbound response, and the eventual call are written back as Engagements on the HubSpot contact.
- 5. If the contact qualifies, your AI books a meeting on your rep's calendar.
- 6. Your rep sees a hot contact already qualified - instead of cold-calling a 3-day-old form submission.
Built for the way your team actually works.
Two-way conversation, fully logged
Every message in and out lands as a HubSpot Engagement on the contact timeline. Reps see the full thread when they take over.
24/7 coverage, no SLA stress
Form fills at 11pm get the same 30-second reply as ones at 11am. No more "sorry for the delay" emails.
Lead qualification before handoff
The AI asks the questions your reps would - budget, timeline, fit - and updates HubSpot deal properties before passing the contact on.
Auto-booked meetings
Qualifying leads get a calendar link in the same conversation. Confirmed meetings sync to the rep's Google or Outlook calendar.
Pricing for HubSpot teams.
Pay only for the integration you're using. Add more channels later - same flat per-source pricing.
HubSpot via Zapier
Available today- Two-way HubSpot Engagement sync
- 30–120s reply latency
- Includes AI replies, follow-ups, qualification, meeting booking
- You pay Zapier directly (~$30/mo Starter)
- 7-day free trial
HubSpot native (direct OAuth)
Coming Q3- No Zapier subscription needed
- Sub-5-second reply latency
- Native HubSpot Engagement API
- We're shipping this against HubSpot's public Marketplace App; you'll get a one-click migration when it's live.
HubSpot-specific questions
Stop watching HubSpot Form Submissions go cold.
Sign up, wire two Zaps, and your AI is qualifying contacts before the end of the day. Seven days free.