Every Housecall Pro lead gets a reply before your truck pulls in the driveway.
You're on a job. The next lead comes in. They want a quote now. By the time you check your phone, they've booked someone else. Responsebird's AI replies in 30 seconds - books the job onto your HCP calendar - and posts every message back to the customer record.
Lunch break = lost jobs.
You're a one-truck shop or a small crew. Nobody's at the desk while you're working a job. The lead doesn't wait:
Average response time on Housecall Pro inbound (small-shop cohort)
Service customers who book the first Pro that replies
Average ticket on a home-service lead (residential)
Three missed leads during a 30-minute lunch is roughly $1,500 of work walking to the Pro who replied. Responsebird closes that gap.
Two Zaps. Done. No coding, no plumber-tech wizardry.
Housecall Pro's Zapier app exposes every trigger we need: New Customer, New Estimate, New Job. Authorize it once, and Responsebird is replying on your behalf within minutes.
Sign up
7 days free. Pre-built assistant tuned to plumbing / HVAC / electrical / cleaning / landscaping.
Two Zaps
Inbound: HCP 'New Customer' → Responsebird. Outbound: Responsebird → HCP 'Create Note' / 'Create Estimate'. We pre-fill the customer fields.
Go live
Add a test customer. AI replies. Note lands on the customer record. Switch on.
What happens on every new HCP lead:
- 1. Customer fills your website form / books-now widget / answers your missed call.
- 2. Zapier sends them to Responsebird in seconds.
- 3. AI sends a personalised SMS - 'Hey, this is Sarah from [your shop]. Saw your inquiry about the leak...'
- 4. If they reply, AI qualifies the job, suggests times, and books it on your HCP calendar.
- 5. Every message + the booking writes back to the HCP customer record as a Note.
- 6. You walk back to the truck and check HCP - the next job is already on the schedule.
Built for the way your team actually works.
On-job coverage
You're elbow-deep in a job at 11am. The next lead doesn't care. The AI handles it in 30 seconds.
After-hours coverage
Half of service-trade leads come in evenings and weekends. Your AI handles them and books overnight.
Emergency keywords escalate
'Active flooding', 'no heat tonight', 'sparking outlet' - emergency phrases skip the AI and ring your phone immediately.
Booked straight onto HCP calendar
AI confirms an available window from your HCP schedule and books the job - your crew shows up with full job context already in HCP.
Pricing for Housecall Pro shops.
Pay only for the integration you use.
Housecall Pro via Zapier
Available today- Two-way HCP customer/note sync
- 30–120s reply latency
- AI replies, follow-ups, qualification, booking onto HCP calendar
- You pay Zapier directly (~$30/mo Starter)
- 7-day free trial
Housecall Pro-specific questions
Stop losing jobs to Pros with desk phones.
Wire two Zaps, your AI is replying before the end of the day.